PRIVACY POLICY
Effective as of May 25, 2018

Protecting your personal details

At Nextgenediting, we care about the privacy of your data and are committed to protecting it. This Privacy Policy explains what information we collect about you and why, what we do with that information, and how we handle that information. Throughout this policy, when we write “Nextgenediting”, "Nextgenology Ltd" or “we” or “us,” we’re referring to Nextgenology Ltd (registered number 8322057), whose registered office is at 20-22 Wenlock Road, London, N1 7GU.

Table of Contents

1. What is the scope of this Privacy Policy?

2. Information collection and use
- What Information does Nextgenediting collect about me?
- Other Information we collect
- Automatically collected Information
- How does Nextgenediting use my Information?
- Does Nextgenediting review User Content?

3. Information access and disclosure
- Does Nextgenediting share my Information?
- Does Nextgenediting sell or rent my Personal Data?
- Does Nextgenediting use cookies?
- Will Nextgenediting send me emails?
- Does Nextgenediting ever make any of my Personal Data or User Content public?
- Does Nextgenediting collect information from children?

4. Data storage, transfer, retention, and deletion
- Where is my Information stored?
- How secure is my Information?
- How can I delete my Personal Data from Nextgenediting?
- How long is Personal Data retained?

5. For EEA users
- What rights do I have, and how can I exercise them?

6. Will this Privacy Policy ever change?

7. Contact us

1. What is the scope of this Privacy Policy?

This Privacy Policy (“Policy”) is incorporated into Nextgenediting’s Terms of Service located
here (the “Terms of Service”) and applies to the information obtained by us through your use of Nextgenediting’s Site and Services (“Information”) as described in this Policy. Capitalised terms used in this Policy and not otherwise defined shall have the meanings provided for those terms in the Terms of Service.

2. Information collection and use

What Information does Nextgenediting collect about me?

When you interact with our Site and/or Services, we collect Information that, alone or in combination with other data, could be used to identify you (“Personal Data”). Some of the Information we collect is stored in a manner that cannot be linked back to you (“Non-Personal Data”).

When you sign up for or use our Services, you voluntarily give us certain Personal Data, including:

  • - Your name, email address, and contact details.
  • - Your payment information, if you are a paying customer. This is required to complete a commercial transaction on the Site. We use this information to enable and fulfill your transaction. If you choose to use PayPal® to finalise and pay for your order, you will provide your credit card number directly to PayPal®. The privacy policy of PayPal® will apply to the information you provide on the PayPal® website.

Other Information we collect

We collect this Information as you use the Site and/or Services:

  • - User Content. This consists of all text, documents, or other content or information uploaded, entered, or otherwise transmitted by you in connection with your use of the Services.

Automatically collected Information

Certain data about the devices you use to connect with Nextgenediting and your use of the Site and/or Services are automatically logged in our systems, including:

  • - Location information. This is the geographic area where you use your computer and mobile devices (as indicated by an Internet Protocol [IP] address or similar identifier) when interacting with our Site and/or Services.
  • - Log data. As with most websites and technology services delivered over the internet, our servers automatically collect data when you access or use our Site, Software, and/or Services and record it in log files. This log data may include the IP address, browser type and settings, the date and time of use, information about browser configuration, language preferences, and cookie data.
  • - Usage information. This is information about the Nextgenediting Site and/or Services you use and how you use them. We may also obtain data from our third-party partners and service providers to analyse how users use our Site and/or Services. For example, we will know how many users access a specific page on the Site and which links they clicked on. We use this aggregated information to better understand and optimise the Site.
  • - Device information. These are data from your computer or mobile device, such as the type of hardware and software you are using (for example, your operating system and browser type).
  • - Cookies. Data obtained from cookies are described in the “Does Nextgenediting use cookies?” section and in our Cookie Policy.

How does Nextgenediting use my Information?

We use, process, and store your Information as necessary to perform our contract with you and for our legitimate business interests, including:

  • - to help us administer our Site and/or Services, authenticate users for security purposes, provide personalised user features and access, process transactions, conduct research, develop new features, and improve the features and usability of our Site and/or Services.
  • - to communicate with you about your use of our Site and/or Services, product announcements, and respond to your requests for assistance.
  • - to occasionally send you direct marketing emails and special offers about Nextgenediting, from which you can unsubscribe at any time. For more information, please see the section entitled, “Will Nextgenediting send me emails?” If you are located in the European Economic Area (EEA), we will only send you marketing information if you consent to us doing so at the time you create your account or any point thereafter.

Does Nextgenediting review User Content?

Nextgenediting employees will view your User Content stored in or transferred through our Site and/or Services as necessary to perform our contract with you and for our legitimate business interests. For further information on our confidentiality policy, please see our
Terms of Service. Your Information may also be viewed where necessary to protect the rights, property, or personal safety of Nextgenediting and its users, or to comply with our legal obligations, such as responding to warrants, court orders, or other legal processes.

3. Information access and disclosure

Does Nextgenediting share my Information?

We only disclose Personal Data to third parties when:

  • - We use service providers who assist us in meeting business operations needs, including hosting, delivering, and improving our Services. We also use service providers for specific services and functions, including email communication, customer support services (including feedback), and analytics. These service providers may only access, process, or store Personal Data pursuant to our instructions and to perform their duties to us.
  • - We have your explicit consent to share your Personal Data.
  • - We believe it is necessary to investigate potential violations of the Terms of Service, to enforce those Terms of Service, or where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, or potential threats against persons, property, or the systems on which we operate our Site and/or Services.
  • - We determine that the access, preservation, or disclosure of your Personal Data is required by law to protect the rights, property, or personal safety of Nextgenediting and users of our Site and/or Services, or to respond to lawful requests by public authorities, including national security or law enforcement requests.
  • - We need to do so in connection with a merger, acquisition, bankruptcy, reorganisation, sale of some or all of our assets or stock, public offering of securities, or steps in consideration of such activities (e.g., due diligence). In these cases, some or all of your Personal Data may be shared with or transferred to another entity, subject to this Privacy Policy.

We may disclose Non-Personal Data publicly and to third parties – for example, in public reports about document lengths, to partners under agreement with us, or as part of progress reports we may provide to users.

Through the use of cookies, we help deliver advertisements for relevant Nextgenediting products and services to you. For more details on cookies, please see the “Does Nextgenediting use cookies?” section below.

Nextgenediting does not share your Personal Data with third parties for the purpose of enabling them to deliver their advertisements to you.

Does Nextgenediting sell or rent my Personal Data?

No, Nextgenediting does not sell or rent your Personal Data.

Does Nextgenediting use cookies?

Cookies are small text files stored on your device and used by web browsers to deliver personalised content and remember logins and account settings. Nextgenediting uses cookies and similar technologies, including tracking pixels and web beacons, to collect usage and analytic data that helps us provide our Site and/or Services to you, as well as to help deliver ads for relevant Nextgenediting products and services to you when you visit certain pages on the Site and then visit certain third-party sites.

Will Nextgenediting send me emails?

From time to time, we may want to contact you with information about product announcements and special offers. You may opt out of such communications at any time by clicking the “unsubscribe” link found within Nextgenediting emails and changing your contact preferences. All Nextgenediting customers will continue to receive transactional messages related to our Services, even if you unsubscribe from promotional emails.

For EEA users: We only send marketing communications to users located in the EEA with your prior consent. Please see the section “For EEA users” below.

Does Nextgenediting ever make any of my Personal Data or User Content public?

No, we do not share Personal Data or User Content except in the limited circumstances described in the “Does Nextgenediting share my Information?” section of the Policy.

Does Nextgenediting collect information from children?

Nextgenediting does not knowingly collect personal information from children under the age of 13. If we determine we have collected personal information from a child younger than 13 years of age, we will take reasonable measures to remove that information from our systems. If you are under the age of 13, please do not submit any personal information through the Site and/or Services. We encourage parents and legal guardians to monitor their children’s internet usage and to help enforce this Policy by instructing their children never to provide personal information through the Site and/or Services without their permission.

4. Data storage, transfer, retention, and deletion

Where is my Information stored?

Information submitted to Nextgenediting will be transferred to, processed, and stored in the United Kingdom. If you post or transfer any Information to or through our Site and/or Services, you are agreeing to such Information, including Personal Data and User Content, being hosted and accessed in the United Kingdom.

How secure is my Information?

Nextgenediting is committed to protecting the security of your Information and takes reasonable precautions to protect it. However, internet data transmissions, whether wired or wireless, cannot be guaranteed to be 100% secure, and, as a result, we cannot ensure the security of Information you transmit to us, including Personal Data and User Content; accordingly, you acknowledge that you do so at your own risk.

We use industry-standard encryption to protect your data in transit. This is commonly referred to as transport layer security (“TLS”) or secure socket layer (“SSL”) technology.

Once we receive your data, we protect it on our servers using a combination of technical, physical, and logical security safeguards. We also recommend that you take appropriate steps to secure all computing devices that you use in connection with our Site and Services.

If Nextgenediting learns of a security system breach, we may attempt to notify you and provide information on protective steps, if available, through the email address that you have provided to us or by posting a notice on the Site. Depending on where you live, you may have a legal right to receive such notices in writing.

How can I delete my Personal Data from Nextgenediting?

You can remove your Personal Data from Nextgenediting at any time by contacting us by email at enquiries@nextgenediting.com or writing to us at the address above.

How long is Personal Data retained?

You can remove your Personal Data from Nextgenediting at any time by contacting us as described above. However, we may keep some of your Personal Data for as long as reasonably necessary for our legitimate business interests, including fraud detection and prevention and to comply with our legal obligations including tax, legal reporting, and auditing obligations.

5. For EEA users

Nextgenediting uses, processes, and stores Personal Data, including those listed in the “What Information does Nextgenediting collect about me?” section, as necessary to perform our contract with you, and based on our legitimate interests in order to provide the Services. We rely on your consent to process Personal Data to send promotional emails and to place cookies on your devices. In some cases, Nextgenediting may process Personal Data pursuant to legal obligation or to protect your vital interests or those of another person.

What rights do I have, and how can I exercise them?

Individuals located in the European Economic Area (EEA) have certain rights in respect to their personal information, including the right to access, correct, or delete Personal Data we process through your use of the Site and/or Services. If you’re a user based in the EEA, you can:

  • - Request a Personal Data report by submitting a request by email to enquiries@nextgenediting.com. This report will include the Personal Data we have about you, provided to you in a structured, commonly used, and portable format. This report will be provided within 28 days of receiving the request. Please note that Nextgenediting may request additional information from you to verify your identity before we disclose any information.
  • - Have your Personal Data corrected or deleted by submitting a request by email to enquiries@nextgenediting.com.
  • - Object to us processing your Personal Data. You can ask us to stop using your Personal Data, including when we use your Personal Data to send you marketing emails. We only send marketing communications to users located in the EEA with your prior consent, and you may withdraw your consent at any time by clicking the “unsubscribe” link found within Nextgenediting emails and changing your contact preferences. Please note you will continue to receive transactional messages related to our Services, even if you unsubscribe from marketing emails.
  • - Complain to a regulator. If you’re based in the EEA and think that we haven’t complied with data protection laws, you have a right to lodge a complaint with your local supervisory authority.

If you have other questions, contact us by emailing us at enquiries@nextgenediting.com.

6. Will this Privacy Policy ever change?

As Nextgenediting evolves, we may need to update this Policy to keep pace with changes in our Site and Services, our business, and laws applicable to us and you. We will, however, always maintain our commitment to respect your privacy. We will notify you of any material changes that impact your rights under this Policy by email (to your most recently provided email address) or post any other revisions to this Policy, along with their effective date, in an easy-to-find area of the Site, so we recommend that you periodically check back here to stay informed of any changes. Please note that your continued use of Nextgenediting after any change means that you agree with, and consent to be bound by, the new Policy. If you disagree with any changes in this Policy and do not wish your information to be subject to it, you will need to contact us as detailed above.

7. Contact us

You may contact us with any questions relating to this Privacy Policy by emailing us at enquiries@nextgenediting.com or by postal mail at:

Nextgenology Ltd.
20-22 Wenlock Road,
London
N1 7GU