Help for trainees seeking to publish case reports

Getting your first paper published can be challenging. Although writing case reports has, to a certain extent, fallen out of favour, it remains a valuable way for trainees to gain medical writing experience. Going through the process of submitting a paper and responding to academic criticism is the best way to learn the steps involved in publishing peer-reviewed work. Publications also look impressive on your CV. However, writing your first paper, even a short case report, can be daunting.

A good case report carries a strong clinical or educational message that sticks in the reader's mind - it is not just about how rare you think the case is (and your "interesting" case is rarely that rare!). At their best, case reports provide insights into disease pathogenesis - a good example being recent "molecular case reports" of next-generation sequencing studies of single patients, which have even been published in high-impact journals such as the New England Journal of Medicine.

There are, of course, a number of good resources available on the internet to help you write a clinical case report, such as the Royal College of Physician's "How to write a clinical case report". Nevertheless, we frequently receive case reports for editing that contain problems that could, at worst, prevent publication - such as a lack of patient consent or a poor review of the literature.

We can help you write an impressive and clinically valuable case report.

Whatever stage you are at - but particularly if you are a trainee - we will work collaboratively with you to write a high-quality case report. We understand that journals prefer to publish reports that have a strong clinical message or educational component, and we will help you develop a narrative that will appeal to journals and make the writing more interesting for you. We will give guidance on how to highlight the diagnostic, ethical, or management components of the case. We will also advise on which diagnostic images to select to complement the text. We can also help you create professional, multi-part figures.

We have particular experience and success with submissions to BMJ Case Reports, the American Journal of Case Reports, the International Journal of Surgery Case Reports, and the Journal of Medical Case Reports.

For further details of our services, see here.

Nextgenediting - website update

Last year we pointed our readers and customers to this Nature article from late 2010, which provides advice on careers in science editing and lists a set of standards one should look for when choosing an editing company:

1. Select a company that specialises in academic editing and has field-specific editors with graduate-level training.
2. Be suspicious of companies that post testimonials with no names or affiliations on their websites.
3. Be wary of English-language editing companies based in countries where English is not the native language.
4. Ask to submit a 500-word sample edit to see how the company performs.
5. Look for a company with a web-based submission system (where a user logs in, creates an account and uploads the paper). Such companies are likely to be established organisations with a high level of security.
6. Don't just choose on the basis of price. Consider quality, convenience and turnaround time.
7. Seek a company that offers services such as formatting, help with selecting a journal or translation from another language.
8. Look for a company with a clear privacy policy that requires its editors to sign confidentiality agreements.

As part of our commitment to providing high standards of security and privacy for our customers (see point 5 above), we have recently improved our website security by installing an SSL certificate to encrypt all data communications between you and our website. This means that you will now see https:// and the green padlock symbol when you browse nextgenediting.com. We want you to know how seriously we take the issue of confidentiality when you entrust us with your data, and we hope that this gives you even more confidence in the quality of our services.

Please follow us on Twitter or Facebook to keep up to date with further developments and to receive special offers and discounts.






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Free scientific and medical editing for authors from low income countries

Today (20th May 2013) Nextgenediting, a provider of premium scientific and medical editing services, launches the Nextgenediting Global Initiative. This free service addresses two unmet needs within the scientific editing sector: the provision of high-quality editing to authors from low- and middle-income countries (LMICs) and the provision of training for individuals seeking a career in medical and scientific editing.

Authors from LMICs face a number of barriers to scholarly communication, not least the frequently high charges associated with publishing the results of their research. Some publishers committed to open access of the scientific literature already meet the cost of publishing. However, unlike their 'first-world' counterparts, many authors from LMICs simply cannot afford the 'polish' provided by professional editing companies to help get their manuscripts published in highly competitive international journals. The Nextgenediting Global Initiative aims to remove this barrier.

Volunteer editors will edit the manuscripts submitted to the Initiative. In return for providing their time, Nextgenediting will provide these volunteers with professional feedback on their work. In addition, volunteers will have the opportunity to participate in an online training program with a focus on critical appraisal of the scientific literature, technology developments, statistical analysis, and ethics.

Company Director Sarah Aitken said: "We regularly see really high-quality manuscripts from scientists from the poorest countries, and until now we have been unable to help them. We have selected twelve talented volunteers who show a real passion to help these authors publish. The Global Initiative will ultimately help to develop local research skills and infrastructure in low-income countries and improve opportunities for inclusion in the global research agenda."

Nextgenediting is part of Nextgenology Ltd., a leading professional editing company based in the United Kingdom dedicated to improving science by providing quality editing, publishing, research, and educational services to the clinical, medical, and scientific communities.

For further information, please email: globalinitiative@nextgenediting.com or visit www.nextgenediting.com/nextgenediting-global-initiative
If you are an author from one of the eligible countries, you can submit your manuscript here.
If you are a publisher or journal editor who wants to find out more, or promote the initiative, please click here.

-END-






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The Nextgenediting Global Initiative - Update #2

We just wanted to post a brief update on the Nextgenediting Global Initiative.

We are now no longer accepting applications for volunteer editors. We received over one hundred applications, which was an unexpected and phenomenal response.

We have selected twelve individuals for the first phase of this exciting project, all of whom demonstrated that they have a real passion for the social aspects of the initiative, often very personally. 

We believe that we have struck the right balance in terms of experience and qualifications in the group. Half have doctorates, while the other half possess other experience or attributes which we feel will enrich the group and ultimately improve the quality of service. We believe that we can all learn a lot from each other through this diversity, and those with less experience can benefit from interacting with more experienced colleagues. Our focus will unashamedly be on the science, since we believe it is the quality of the science (and what we can do to improve it) that matters most to the successful dissemination of scientific endeavour.

We are starting to receive interest from authors from low-income countries, and we are pursuing links with publishers to improve visibility of this worthwhile cause. We aim to open our doors to submissions later this month, so please continue to let people know that this service is available and that we are eager to receive submissions.

For further information, please click here.
If you are a publisher or journal editor who wants to find out more, or promote the initiative, please click here.






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Meeting standards for science editing - and then exceeding them

The science manuscript editing industry is largely unregulated. Many authors simply don’t know where to start when they take the plunge and decide - either for themselves of because a journal has suggested - to solicit the services of a professional manuscript editing company. That’s probably why, if you Google ‘science manuscript editing’, this Nature article from late 2010 appears in the first few hits: Publishing: A helping hand (Nature 2010; 468, 721–723).

It’s a really useful article for a couple of reasons. Firstly, it provides some advice on careers in science editing, and we will come back to that in another blog post. Most importantly for the consumer, it lists a set of standards one should look for when choosing an editing company. We have had these rules in mind from the earliest days of Nextgenediting, and we can now proudly say that we have met them all.

Their recommendations state:

1. Select a company that specialises in academic editing and has field-specific editors with graduate-level training.

Check. Our editors are subject-specific academics. Our science editors posses doctoral degrees, and out clinical editors possess doctoral and medical degrees. We don’t employ students.

2. Be suspicious of companies that post testimonials with no names or affiliations on their websites.

Check. We take pride in our service. That is why we are proud to announce that we are the first manuscript editing service to open ourselves up to unbiased, comprehensive, unfiltered review using feefo, the independent review company. See our reviews here or on Facebook.

3. Be wary of English-language editing companies based in countries where English is not the native language.

Check. We are based in London and Cambridge, UK. We do not hire non-native English speakers.

4. Ask to submit a 500-word sample edit to see how the company performs.

Check(ish). OK, so we do 300 word samples, not 500, but we will do 500 if you ask nicely.

5. Look for a company with a web-based submission system (where a user logs in, creates an account and uploads the paper). Such companies are likely to be established organisations with a high level of security.

Check. Our current system is security protected by Norton, we use at least three (on site and off site) backup systems, and later in 2013 we will be introducing personalised user accounts.

6. Don't just choose on the basis of price. Consider quality, convenience and turnaround time.

Check. One price, one great service. See our current turnaround times here, and feel free to compare prices with our competitors.

7. Seek a company that offers services such as formatting, help with selecting a journal or translation from another language.

Check. Formatting and journal selection are standard, as are manuscript-specific recommendations (which often amount to peer review) from the editor. Translation services coming soon!

8. Look for a company with a clear privacy policy that requires its editors to sign confidentiality agreements.

Check. All our editors sign confidentiality agreements and you can feel reassured that your data is safe.

So we’ve met the eight standards set by Nature. We feel proud of that, and we think it helps build trust.

But we think it’s our Global Initiative that really sets us apart. The Global Initiative best illustrates our ethos and values when it comes to science, training, and social responsibility, and that is why we we feel we are exceeding standards in this industry. We hope you agree.






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The Nextgenediting Global Initiative - Update #1

Two and a half weeks ago we launched the Nextgenediting Global Initiative, which seeks to provide free editorial services to the poorest nations. Thank you for the very positive feedback and encouragement. We would like to give you an update on how things are progressing.

The response from would-be editors has been truly remarkable. Once again we would like to say a genuine “thanks” to all the applicants - over eighty so far - and we are reviewing these in detail in order to decide on the first ten or so who will take part in the first phase of this innovative project. We will inform all applicants of the outcome by the end of March, and there is still time to apply if you would like to get involved - just fill out the application form here.

The applicants so far offer amazing breadth and depth in both qualifications and experience (from grad students to professors, from lawyers to leading medical researchers). It looks like we can build a strong and vibrant community of editors of varying experience and seniority. This will allow for peer support for junior editors, while maintaining high editorial standards and subject-specific editing. We have also been struck by several applications from individuals who originate from the Global Initiative target countries, but who are now established researchers in developed countries. These scientists in particular recognise this unmet need for editorial help in these countries, and provide a first-hand perspective on what we are trying to achieve.

In response to comments, we have started to build an online forum for the editors, which will be a shared environment for discussion. Since Nextgenediting places the science at the heart of the editing process, we will organise regular journal clubs in order to hone critical appraisal skills.

A question we have been asked a few times is “Why only ten editors?”. Firstly, we do not wish to disenfranchise either our volunteers or the authors who submit manuscripts, and by keeping the initial number of editors small we can keep a closer eye on standards. Secondly, until we have support from the larger publishers, the number of documents we receive is actually likely to be rather small.

This is where you can help. Please tell people about this, and spread the word both online and in person. Let’s encourage the use of the service, so that we can grow the mutual benefit that the Nextgenediting Global Initiative seeks to provide.

For further information, please click here.
If you would like to apply to be a volunteer editor, please click here.
If you are a publisher or journal editor who wants to find out more, or promote the initiative, please click here.






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The Nextgenediting Global Initiative

Today, Nextgenediting launches the search for volunteers for the Nextgenediting Global Initiative.

The Global Initiative aims to address two unmet needs within the scientific editing sector: the need for provision of high-quality editing to authors from low-income countries, and the provision of training for individuals seeking a career in medical and scientific editing.

Two events occurred here recently which brought home the need for innovation in this area. Firstly, we received a few manuscripts from low-income countries which were of high scientific quality. However, they required editing and the authors were unable to pay ‘high-income country’ editing fees, which represented 50-100% of their monthly wage. The second thing that happened was that Rubriq, a company based in the US, launched its portable peer review service which will see further fees passed on to the author (see a Nature news item here). This will place another barrier between the output from scientists in low-income countries, and publishing in recognised international journals. Although these developments are no doubt exciting (and indeed necessary) for those within the industry, they are also another source of global inequity in science.

We recognise that there may be a solution to this, hence the Nextgenediting Global Initiative. We receive many requests each month from individuals seeking to carve out careers in medical and scientific editing, but do not know where to start. We believe that one way to learn how to edit is by ‘on-the-job’ training, feedback, and mentorship.

By matching volunteer editors with manuscripts from low-income countries, and quality-assuring the process at Nextgenediting, we believe that we can improve the accessibility of editing services - and hence the quality of the communication of the science - without unduly harming commercial interests.

Everyone stands to gain: authors get their manuscripts improved at no cost and receive quality feedback on style and English, editors receive training, publishers receive higher-quality submissions, we meet our aims of being an ethical and socially responsible company, and society benefits from the dissemination of science which may otherwise not be published due to financial constraints or shortcomings in language and editing.

We believe that by offering these services at no cost to authors from the poorest countries, we will help remove another barrier they face in scholarly communication. The Nextgenediting Global Initiative will ultimately help to develop local research skills and infrastructure in low-income countries. This improves their chances of being included in the global research agenda.

We are currently in the first phase of the initiative - the recruitment of volunteer editors. Manuscript submission will start in April. While a core aim of the project is to support training of junior editors, we will also welcome experienced editors who wish to offer their services for free. Nextgenediting is absorbing the costs associated with the initiative, which is being offered on a non-profit basis.

For further information, please click here.
If you would like to apply to be a volunteer editor, please click here.
If you are a publisher or journal editor who wants to find out more, or promote the initiative, please click here.

Finally, please spread the word via social networking (links below or top right). This promises to be exciting.

The Nextgenediting Team






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Six-second journal club 1: #vinesciencechallenge

Over the last week, Vine has taken the net by storm. For those of you who haven’t heard of it yet - and believe me you will - Vine is a Twitter offshoot which allows users to take and share six-second video clips.

Nauseating? Mundane? Banal? Some think so, but like a toddler taking its first steps, we see it as wondrous and full of potential. In fact more so, because this toddler’s going to fly, which really would be something a loving parent could boast about.

That’s because Vine is all about communication. If a picture tells a thousand words, then Vine could recite the works of Shakespeare.

So we’re over egging the pudding, but that’s because we’re excited about what it can do for science.

That is why we are inviting you to take the #vinesciencechallenge.

Science is complex. Science can be difficult to communicate. Science baffles people. And that is why a tool like Vine can be used to break down barriers and make complex ideas simple. Condensing complex ideas into six-seconds forces you to think of the most important points, and be innovative in the way you communicate them.

The #vinesciencechallenge idea is simple. Take a scientific idea, and Vine it. That sequencing data you’ve been working on? Vine it. That paper you’ve just published? Vine it. That complex method you’ve just mastered. Vine it.

Vine it. Vine it. Vine it. Making your science accessible will make you a better scientist, excite other people, and encourage kids to think about science.

We did a six-second journal club Vine based on this PLOS One paper:



…..but we are sure you can do much better. When you have, follow us, send us the link (or post your comment below) and we will post the best ones here.






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Happy 2013, and prosperous publishing to you all!

With the arrival of the New Year, the Nextgenediting team has decided to be more than just a faceless company and talk more directly with you, our visitors and customers - so here is the new Nextgenediting blog! Over the coming weeks, months, and hopefully years we intend to post regular snippets on what is going on inside the medical and science editing community, plus much, much more.

Here at Nextgenediting we’re not content just doing the day job - all of us have a passionate interest in science and medicine so we will bring you the best of what’s happening in basic and clinical science across the globe. We will keep a particular eye on publishing trends, news and developments from the publishers, and hints and tips on how to improve your manuscript submissions and achieve the highest impact. We’ll also let you know how you can use the latest technology to improve your papers, and keep you informed on what we’re doing to make our services better for you. Some of it will be serious, some technical, but we hope to develop a more informal style and try to keep you entertained. While we take our jobs very seriously indeed, we also believe there is some room in science for humour and entertainment!

We are on the regular lookout for new editors and we will use this blog - along with social media - to let you know when we are recruiting, so keep looking and sign up for our Twitter and Facebook pages. Our aim is not to be didactic, so please comment and contribute. We love to hear your feedback and by doing so we believe we will continue to achieve our (informal) motto - to exceed your expectations.

We are genuinely looking forward to having this conversation with you in 2013. Drop us an email if you have any thoughts or suggestions.

Best wishes to you all.

The Nextgenediting Team.






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